The Regular Meeting of the Town of Rockland was held on May 6, 2010 at 1:30 PM at the Town Hall, Livingston Manor, New York with the following members
PRESENT: SUPERVISOR EDWARD WEITMANN
COUNCILMAN GLEN CARLSON
COUNCILMAN ROBERT EGGLETON
COUNCILMAN WILLIAM ROSER, JR
TOWN CLERK JUDY NEWMAN
ABSENT EILEEN MERSHON
OTHERS PRESENT; Theodore Hartling, Highway Superintendent; Robert Wolcott, Water and Sewer Superintendent, Cynthia Theadore, Assessor and several members of the public.
Supervisor Weitmann called the meeting to order with the pledge to the flag.
APPROVAL OF MINUTES
On motion of Mr. Roser, seconded by Mr. Carlson and carried, the minutes of the April 15, 2010 were approved as presented by the Town Clerk.
PUBLIC COMMENT
None
CORRESPONDENCE
Sullivan Renaissance News Releases
Smart Management for Small Community Conference
NYS Retirement Annual Statement
American Red Cross Lifeguard Course
NY Municipal Insurance reciprocal Recommendations
Bethel Woods Invitation – for the traveling veteran’s memorial museum
Community Block Grant – support letter
OLD BUSINESS
KJBL - is working on getting the transmitter installed for emergency radios.
Flood map Appeal – The Roscoe Diner has submitted a letter to appeal the new proposed flood maps. Supervisor Weitman reported that the town is also preparing an appeal for a correction of new flood maps.
Multi-Municipal Task Force – is in the final stages of reviewing the inter-municipal agreement with 7 Towns. They are also reviewing a proposed road use agreement.
Emergency Management Policy for the Town of Rockland has been drafted with the use of a template from the Town of Cochecton. Supervisor Weitmann reported that the Counties pre-hazardous mitigation plan will be included our policy. He also recommends that we include a procedure for the new emergency radios in our Emergency Management Policy.
Livingston Manor Sewer RFP’s for the purpose of upgrading the facility - To date there has been three (3) different engineering firms that have looked at the facility. The RFP’s are to opened on May 20, 2010.
Army Corps of Engineers have completed some of their studies. They will be in Town on June 3rd and 4th to complete the on site inspections
NEW BUSINESS
Time Warner Franchise Funds
A check in the amount of $33,555.07 was received from Time Warner Cable for the year of 2009 for the Franchise agreement with them.
RESOLUTION – TOWN SPRING CLEANUP – 2010
On a motion of Mr Eggleton, seconded by Mr. Carlson, the following resolution was ADOPTED
REGULAR MEETING, TOWN OF ROCKLAND, MAY 6, 2010
- VOTE – AYES 4, NAYS 0 – RESOLVED – that the Supervisor be authorized to hold a Spring Cleanup in the Town of Rockland on Thursday, May 20, 2010 and Saturday, May 22, 2010 from 7:30 A.M. to 2:30 P.M. at the Highway Barn, 169 Beaverkill Road, Livingston Manor, NY.
Comprehensive Master Plan
An informational meeting will be set for Roscoe sometime next month to seek public input on the Comprehensive Master Plan.
Water and Sewer Log & weekend Schedule was presented.
The Town Clerk’s monthly report was presented.
The Dog Control Officers report was presented.
RESOLUTION – APPROVAL NAMING HAAS DRIVE
On a motion of Mr. Eggleton, seconded by Mr. Carlson, to name the private entry Road located off Gulf Road, Roscoe “Haas Drive”. Unanimously carried.
ROSCOE-ROCKLAND FIRE HOUSE USE OF HIGHWAY EQUIPMENT AND MANPOWER
The consensus of the Board is to seek additional information before approval is granted to the Roscoe-Rockland Fire Department to use the Town of Rockland Highway Equipment and Manpower to pave the Roscoe-Rockland Fire House Parking Lot.
Sheila Shultz, Zoning Board Chairperson gave a report on her attendance at the Storm Water Management Seminar.
2:00 P.M. Public Hearing
At 2:00 P.M. Supervisor Weitmann opened the Public Hearing to address expending not more then $18,000 from the Building Reserve Fund for fuel tanks at the Highway Barn. There was no public comment.
There being no comments from the public, Supervisor Weitmann then ordered the hearing be closed.
Department Heads
Highway Superintendent Ted Hartling reported that his department will be paving Craigie Clair next week. Currently he has plans to pave only half of what he has scheduled due to the state not passing their budget. He also addressed the excess equipment and placing it on -line with an auction company. The grader will be delivered to the auction site in Otego, New York. A reserve bid will be set at $5,000 for the grader.
Mr. Hartling reported on the proposed acquisition of property from Johnson Hill Associates for Highway Department use. Ted recommended a perk test to establish use of said property for a leach field for possible future town barn upgrading. There were no objections from the board for said perk test.
Water and Sewer Superintendent Robert Wolcott reported that his department is working with the County on Tennanah Lake Road to change 3 culverts. He will be addressing service lines for the Roscoe-Rockland Water District and installing new sleeves for the water mains during the counties construction.
Assessor Cynthia Theadore reported that she filed her Tentative Assessment roll with the Town Clerk on April 30th. Grievance day is set for May 25 at the Town Hall from 2 PM to 4 PM and 6 PM to 8 PM.
RESOLUTION – EXECUTIVE SESSION
On a motion of Mr. Roser, seconded by Mr. Carlson, the following resolution was ADOPTED – VOTE – AYES 4, NAYS 0 – RESOLVED that this Board move into an executive session to discuss a personnel issue. Time: 2:24 P.M.
RESOLUTION – CLOSE EXECUTIVE SESSION
On a motion of Mr. Roser, seconded by Mr. Carlson – RESOLVED that the executive session be closed and that this Board return to the regular meeting. Time: 2:28 P.M.
APPROVAL OF BILLS
On motion of Mr. Roser, seconded by Mr. Eggleton, the following resolution was ADOPTED – Vote – Ayes 4, Nays 0 – resolved – to approve the bills on abstract #9 dated May 6, 2010 in the following amounts:
General Fund #138 – 163 $25,931.91
Highway #173 – 194 $39,259.67
Livingston Manor Water #66 – 74 $ 3,623.65
Livingston Manor Sewer #72 – 84 $ 5,612.28
Roscoe Sewer #55 – 63 $ 3,775.99
Roscoe-Rockland Water #60 – 67 $ 5,234.30
Roscoe-Rockland Light #17 – 18 $ 384.05
Livingston Manor Light 310-12 $ 922.62
ADJOURNMENT
On motion by Mr. Carlson, seconded by Mr. Roser, the meeting was adjourned at 2:40 PM.
Respectfully Submitted
___________________________
Judy Newman, Town Clerk
__________________________________________
The Regular Meeting of the Town of Rockland was held on May 20, 2010 at 7:30 PM at the Town Hall, Livingston Manor, New York with the following members:
PRESENT: SUPERVISOR EDWARD WEITMANN
COUNCILMAN GLEN CARLSON
COUNCILMAN ROBERT EGGLETON
COUNCILMAN WILLIAM ROSER, JR
TOWN CLERK JUDY NEWMAN
ABSENT: EILEEN MERSHON
OTHERS PRESENT: Theodore Hartling, Highway Superintendent; Robert Wolcott, Water and Sewer Superintendent and several members of the public.
Supervisor Weitmann called the meeting to order with the pledge to the flag.
APPROVAL OF MINUTES
On motion of Mr. Carlson, seconded by Mr. Eggleton and carried, the minutes of the May 6, 2010 were approved as presented by the Town Clerk.
PUBLIC COMMENT
None
CORRESPONDENCE
• Time Warner Cable
• General code Newsletter
• Delta Engineers – rating roads as part of phase I for the task force group
• SLAC monthly Meeting & Luncheon to be held on May 28th @ 10 A.M.
• NYS Equalization Rate for Town of Rockland set @ 60%
• Frank Salamone – Grant Writer interested in writing grants for our Town
• Laberge Group Engineering
OLD BUSINESS
Emergency Radios- The tower is up and the radios have good reception and seem to be working well. KJBL will be notifying the Fire Chiefs to schedule installation of their new mobile radios.
Flood Map Appeal report-will be sent on behalf of the Roscoe Diner next week.
Multi-Municipal Task Force Resolution -will be addressed later in the meeting.
Emergency Management Plan Report – is progressing. Supervisor Weitmann recommends that the plan include information on the new emergency radio system.
Livingston Manor Sewer RFP’S received proposals from the following engineering firms:
Bipin Gandhi, Weston & Sampson, Delaware Engineering, GEA Group, MRB Group, and Lamont Engineering. Robert Wolcott, Water and Sewer Superintendent recommends that all the Board members come to the sewer facility to see how it operates, before reviewing said proposals.
Livingston Manor Sewer RFP Package review is set up for June 10 @ 9:00 AM.
Comprehensive Master Plan – Supervisor Weitmann gave a report on the informational hearing in Roscoe regarding the Comprehensive Master Plan. The Master Plan Committee will meet to address proposed changes. Once that is complete it will be submitted to the Town Board for their approval.
NEW BUSINESS
Resolution – Water and Sewer Dept Truck Surplus & Advertise to Sell
On a motion of Mr. Roser, seconded by Mr. Carlson, to declare the Water and Sewer Department
1987 1 (one) ton Truck as surplus equipment; FURTHER RESOLVED – to authorize it to be advertised to sell. 4 AYES – Carried
Resolution – Highway Department Lowboy Surplus Equipment
On a motion of Mr. Eggleton, seconded by Mr. Carlson, to declare the Highway Departments
Lowboy, and 1 Sander as surplus equipment; FURTHER RESOLVED to direct the Highway Superintendent to sell said equipment. 4 AYES – Carried
Resolution – Appoint Dusty Bury – Custodian for Voting Machines
On a motion of Mr. Carlson, seconded by Mr. Eggleton, to appoint Dusty Bury as a Custodian for the voting machines. 4 AYES – Carried
Resolution – Accept Auditors Report
On a motion of Mr. Roser, seconded by Mr. Eggleton, to accept the Town Auditors report for the year beginning January 1, 2009 to December 31, 2009. 4 AYES – Carried
Supervisor’s Monthly Report was presented. Motion by Mr. Roser, seconded by Mr. Carlson, to accept the Supervisor’s monthly report. 4 AYES – Carried
Spring Clean-Up is progressing quite well. Supervisor Weitmann reported that we have had a large response to residents applying for the free permits. Saturday, May 22, 2010 is the last day.
Street Closings Scheduled
Supervisor Weitmann reported that the Sheriffs Department and the Division of Public Works will be notified of the streets that will be closed on June 12th in Livingston Manor for the Trout Parade and on July 3rd in Roscoe for the Street Fair. Councilman Roser recommends that all emergency agencies also be notified of the street closings.
Resolution – Approve participating in the Multi-Municipal Gas Drilling Task Force
On a motion of Mr. Carlson, seconded by Mr. Eggleton, to approve the resolution to participate in the Multi-Municipal Gas Drilling Task Force. Complete copy of resolution is attached to the minutes.
DEPARTMENT HEADS
Highway Superintendent Ted Hartling reported that he is getting paving done with what money he has in the Highway Budget. Any paving to be complete with the anticipated CHIPS funds will be put on hold until the state budget is passed and we are assured funding.
Mr. Hartling also reported on the installation of the new fuel tanks.
Mr. Hartling asked for approval to attend Highway Schooling.
Resolution – Approve Highway Superintendent to attend Schooling
On a motion of Mr. Carlson, seconded by Mr. Eggleton, to approve the Highway Superintendents request to attend Highway Schooling. 4 AYES – Carried
Water and Sewer Superintendent
Robert Wolcott reported that he continues to work with the County on Tennanah Lake Road changing old pipes. The County is installing a sleeve on the new pipes to enable the water district to change their pipes.
Mr. Wolcott reported on possible recommendations for the Livingston Manor Sewer Plant Facility. His department will pull out the aeration racks to clean and check on them.
Code Enforcement Officer
Charles Irace reported that he issued 17 building permits consisting of six (6) roof, one (1) septic, one (1) home, one (1) camper, three (3) garages, one (1) shed, one (1) farm stand, two (2) additions and one (1) foundation. He issued six (6) Certificate of Occupancies, and received fourteen (14) complaints. Mr. Irace also reported that he attended court for three (3) issues and will be attending code school on May 26.
APPROVAL OF BILLS
On motion of Mr. Eggleton, seconded by Mr. Roser, the following resolution was ADOPTED –
Vote – Ayes 4, Nays 0 – resolved – to approve the bills on abstract #10 dated May 20, 2010 in the following amounts:
General Fund #164 – 181 $23490.92
Highway #203 – 218 $61,319.51
Livingston Manor Water #75 – 81 $ 2,148.73
Livingston Manor Sewer #85 – 94 $ 3,222.95
Roscoe Sewer #64 – 70 $ 2,646.47
Roscoe-Rockland Water #68 – 78 $ 2,532.43
Roscoe-Rockland Light #19 – 20 $ 1,019.19
Livingston Manor Light #13-14 $ 2,018.72
Hazel Park Light #9- 10 $ 51.83
Town Credit Card
Supervisor Weitmann reported that he has applied for a Town credit card through the First National Bank of Jeffersonville. The cards can be used for purchases that require use of a credit card. Quite often the Town can save money on items purchase by use of a card.
ADJOURNMENT
On motion by Mr. Roser, seconded by Mr. Eggleton, the meeting was adjourned at 8:08 PM.
Respectfully Submitted
___________________________
Judy Newman, Town Clerk